Home / Company knowledge base
A private knowledge base that knows your services, your pricing, your competitors, and how you sound. Your team uses it to build on-brand work in minutes instead of starting from nothing.
Built from your own material. It only knows what you know.
Different jobs, same source of truth.
Most of what makes your company good isn't written down anywhere useful. It's in the owner's head, in a few long-timers, in an old proposal on somebody's desktop. When those people are busy, everyone else guesses.
We put that knowledge in one place your team can pull from, then connect it to the AI tools they already use.
Generic AI writes generic work. Ask a public chatbot for a proposal and you get something that could belong to anyone. Ask one that knows your pricing, your positioning, and your voice, and you get a draft that sounds like you.
This one is internal. It's for your team, not your customers.
Four things, once your team has one.
Proposals, decks, and campaigns begin as a solid draft. The work becomes editing instead of inventing.
Your voice and positioning come out right because that's what it's built on. Nobody has to remember the brand guide.
When your most experienced person is on a job, nobody's stuck waiting. And far less walks out the door when someone leaves.
A new hire can ask the questions they'd hate to ask twice, and get your real answer.
Pulled from what you already have, plus one working session to catch the rest.
Your services, the jobs you take, and the ones you turn down.
Your best customers, your worst fits, and the objections you hear every week.
Your voice, captured from real examples of your writing. This is what stops output sounding like a template.
Pricing, what's included, and how you answer the awkward cost questions.
The competitors you actually run into, and how you're positioned against them.
Logos, colors, approved claims, and the boilerplate that should look the same everywhere.
Two costs worth putting numbers on: time spent hunting for information, and work that goes out off-brand.
Usually three to four weeks.
Proposals, brand guides, pricing, past campaigns, website copy. Most companies have more than they think.
One working session to capture what's only in people's heads.
We structure it and plug it into the tools your team already works in.
We show your team how to use it, then keep it current as things change.
Ask us anything not covered here and you'll get a straight answer.
A shared drive holds files. Someone still has to know which one to open. This one answers the question directly, using your material.
You should keep using it. It just doesn't know your pricing, your positioning, or how you write, so the work comes out generic and occasionally wrong about you. This gives those same tools what they're missing.
No. Setup is on us, and your team just asks for what they need in plain English. Training takes about an hour.
We decide together what goes in. Customer records and financials usually stay out, and we'll say so during setup rather than sweeping up everything you own.
We update it. A knowledge base that's quietly out of date is worse than none, because people trust it and get burned. Keeping it current is most of what the monthly fee covers.
A build fee, then a monthly amount to host it and keep it current. The build fee depends on how much usable material you already have, so we quote after the audit.
If it's you and one other person, probably. The knowledge isn't scattered yet. This starts paying off once enough people are producing customer-facing work that consistency slips. We'll tell you if you're not there.
Tell us how your team puts together proposals and campaigns today, and where things get inconsistent. We'll come back with what a knowledge base would hold for your business, and whether it's worth building yet.
We'll get back to you within one business day.